Markwell Clarizio LLP


Privacy Policy

Markwell Clarizio LLP recognizes the importance of privacy and the sensitivity of personal information. As a law firm, we have a professional obligation to keep confidential all information we receive within a lawyer-client relationship. In addition, we are committed to protecting all personal information we hold. This Client Privacy Policy outlines how we keep information confidential, manage your personal information, and safeguard your privacy.

Your Privacy Rights

The Personal Information Protection and Electronic Documents Act (PIPEDA) is Canada’s federal private-sector privacy law. It sets out ground rules for how businesses must handle personal information during commercial activities. These obligations extend to lawyers and law firms, including Markwell Clarizio LLP. PIPEDA gives you rights concerning the privacy of your personal information.

Markwell Clarizio LLP is responsible for the personal and confidential information we collect, use and disclose. We have developed this Policy and trained our lawyers and support staff to meet this responsibility.

What is Personal Information?

Under PIPEDA, personal information includes any factual or subjective information, recorded or not, about an identifiable individual.

What Personal Information do we collect?

We may collect and process different types of personal information while operating our business and providing our services. These include:
If you provide personal information to us about other people, such as your customers, directors, officers, shareholders or beneficial owners, you must ensure that you have told those individuals that you are providing their information to us and have obtained their consent to that disclosure.
We do not knowingly collect information from children or other persons who are under 16 years old. If you are under 16 years old, please do not provide us with any personal information without the express consent of a parent or guardian. If you are a parent or guardian and you know that your children have provided us with personal information, please contact us. If we learn that we have collected personal information from children under 16 years of age without verification of parental consent, we will take steps to remove that information from our servers.

Why do we collect Personal Information?

We collect personal information for the primary purpose of providing our clients with legal services and representation.

How do we collect Personal Information?

We collect information only by lawful and fair means and not in an unreasonably intrusive way. We only collect personal information that we deem appropriate to provide legal services and carry on the business of the firm, and only for the identified purposes or as required by law.
We generally collect personal information from you directly. However, we may also collect personal information through outside sources such as credit bureaus, government agencies or institutions, employment and other references, employers and service providers.

How do we use Personal Information?

We use Personal Information for the following purposes:
We do not disclose your personal information to any third party to enable them to market their products and services.

Where do we keep Personal Information?

We keep your personal information at our offices in Toronto, Canada and on servers maintained by third parties.

How is Personal Information secured?

We follow generally accepted industry standards to protect the information submitted to us, both during transmission and once we receive it. We maintain appropriate physical, technical and administrative safeguards to protect personal information against accidental or unlawful destruction, accidental loss, unauthorized alteration, unauthorized disclosure or access, misuse, and any other unlawful form of processing of the personal information in our possession. We have taken steps to ensure that the only personnel, under a duty of confidentiality, who are granted access to your personal information are those with a business ‘need-to-know’ or whose duties reasonably require such information.
No method of transmission over the Internet, or method of electronic storage, is 100% secure. We cannot ensure or warrant the security of any information you transmit or provide to us, and you do so at your own risk. We also cannot guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or administrative safeguards.

Who has access to or uses Personal Information?

Markwell Clarizio LLP has access to your personal information and uses it to fulfill the purpose for which it was collected, or for a purpose compatible with that primary purpose.

With whom do we share Personal Information?

We share personal information with certain third parties, as necessary, including:

When do we dispose of Personal Information?

We retain information, including personal information, for as long as it is needed for the purposes for which it was collected. For example, if you send us personal information electronically to apply for employment, we will retain your personal information for a reasonable period to permit future consideration for employment. We may also be subject to legislative requirements regarding the retention of certain types of information.

How is consent provided?

By providing us with your personal information, you consent to the collection, use and disclosure of that information as described in this Policy.
The form of the consent that we seek before collecting, using or disclosing personal information may vary depending upon the circumstances and the type of information, and includes express oral or written consent, implied consent, and opt-out consent. We consider the sensitivity of the information and the individual’s reasonable expectations in determining how consent must be given.
You may refuse to provide us with personal information and may, subject to legal or contractual restrictions and reasonable notice, withdraw consent at any time to the continued use and disclosure of personal information previously collected. The period of reasonable notice will vary depending on the nature of the information and its purpose to us. We will inform you of the implications of refusing or withdrawing consent, which may have legal consequences or preclude us from providing legal or other services.

Accessing, updating and correcting Personal Information

You may request access to any personal information we hold about you by contacting our Privacy Officer. Summary information is available on request. More detailed requests that require archive retrieval or other retrieval may take some time to compile.
Since we use your personal information, it is important that this information be complete, accurate and current. If, during our relationship, any of your personal information changes, please inform us so that we may make any necessary changes to our records. We will also take reasonable steps to keep your personal information complete, accurate and current.
If you can show that personal information we hold about you is not accurate, complete or current, we will take reasonable steps to correct it.

Can you be denied access to your Personal Information?

Your right to access your personal information is not absolute. We may deny access when, for example, access is restricted or unauthorized by law (e.g., when a record containing personal information about you is subject to a claim of legal professional privilege by another client). If we deny your request for access, or refuse a request to correct information, we will explain why.

Can you request anonymity?

We are required by the Rules of Professional Conduct adopted by the Law Society of Ontario, and by The Proceeds of Crime (Money Laundering) and Terrorist Financing Act, to confirm the identity of all new clients. We may also be required by law to disclose information to the Financial Transactions and Reports Analysis Centre of Canada (FINTRAC) in relation to certain large cash transactions.

Communicating with Us

Please be aware when communicating personal or confidential information to us that e-mail and other internet communication methods are not absolutely secure.

Changes to this Privacy Policy

We may review this Privacy Policy from time to time. Please check with us periodically for any updates.

Requests for Access

If you have any questions, or wish to access your personal information, please write to our Privacy Officer at:
Attention: Privacy Officer
181 Univerity Avenue, Suite 2200
Toronto, Ontario M5H 3M7

Challenging Compliance

If you are not satisfied with how your personal information is being collected, used or disclosed by Markwell Clarizio LLP, or if you believe that we have not complied with the fair information principles required by PIPEDA, you may contact the Privacy Commissioner of Canada at the following address and telephone numbers:
Office of the Privacy Commissioner of Canada,
30 Victoria Street,
Gatineau, Quebec,
K1A 1H3